We know how much effort goes into incentive travel planning—we’ve been doing it for 70+ years. Whether you’re looking for support with incentive trips, sales kickoff meetings, or corporate retreats, we have you covered.
Our Key Steps to Incentive Travel Planning
Part 1: Full-Service Program Design
Like any good expert, our job is to make your job easier. That starts with excellent program design services. Whether you’re looking to treat your team or your customers, you can stay focused on the big picture while we take care of the details with:
- Full-service project management team
- Strategies to keep you on-schedule and on-budget
- Best practices for design, flow, budget, and theme
- Facilitation of risk, safety, and security measures
Part 2: Vendor Matchmaking
Single point of contact—that’s what we are for you from start to finish. One of the most stressful parts of incentive travel planning is managing the various vendors and bills you have to take care of. With us, you get a single point of contact for all vendors. We’ll even reconcile the bill at the end. Here are just a few of the things we take care of:
- Research and present options based on your needs
- Track all contract policies to avoid penalties as much as possible
- Negotiate contracts and maximize your savings
- Reconcile all expenses into one simple, final bill
Part 3: Comprehensive Program Marketing
You want your incentive trips to be a big hit. We want that too! That’s why we offer marketing services to help keep your program top-of-mind. Plus, marketing collateral makes your incentive even more enticing, don’t you think? We offer:
- Promotion strategies tailored to your program and needs
- Attendee mailing campaigns with branded itineraries, destination details, etc.
- Custom-built and managed website and app for registration
- Uniquely designed and delivered gifting experiences
Part 4: End-to-end Travel Arrangement
Flights booked? Check. Reservations made? Check. Transportation between airports, hotels, and all other locations? Check. We handle all of this and much more, so you and your attendees have the breathing room to focus on the big picture and enjoy the experience. We take care of:
- Negotiating all airline contracts and discounts
- Monitoring all flights and resolve any delays ASAP
- Booking the best flights and fares for each attendee
- Supporting attendees with their requests before and after the trip
Part 5: Event Management
When we say we take care of every detail, we mean every detail. Staging and décor that make your attendees feel like VIPs? We do that. An amazing spread of food and drinks to keep everyone satisfied? Coming right up. No matter what you need, we’ll do what we can to deliver a full experience that stays on-time and on-budget by:
- Coming up with ideas for event meetings and themes that maximize your dollar
- Managing all entertainment and talent bookings
- Sourcing and presenting options for food and beverage, A/V, and more
- Scheduling, organizing, and reserving unforgettable group tours
Part 6: On-Site Support
Our support doesn’t end when you arrive at your destination. Throughout your trip, you’ll have access to one of our team members who will be on-site and on-demand at all times. If problems come up, we’ll take care of them. Some of our on-site services include:
- Directing meetings, events, tours, and transportation
- On-site crisis management and problem resolution
- Staffing a daily hospitality desk to deliver white-glove service
- Managing all mass communications to attendees
Incentive Trip Inspiration
Looking for some inspiration for your destination or program agenda?
Check out some of the recent trips we supported our clients in planning.